Around the world, enterprises discover advantages in implementing managed print services (“MPS”). By monitoring printer and copier usage, companies enjoy a better opportunity to prevent waste. They also conserve expenditures, assist the environment, enhance security, and avoid needless document duplication. This brief article explores some of the ways MPS potentially might assist some businesses with remote workforces.
Boosting Enterprise Security
Using MPS permits employers to encourage the use of digitized files to the extent possible. The firm might offer variable file access privileges based upon different types of employee job descriptions, for example. Most home based staff members in some firms might never need to access some documents used by other departments.
By tracking the production of copies from specified company printers, enterprises enjoy a better ability to detect potential security breaches. The company would also protect itself against certain types of data losses. Today, a growing number of enterprises discover value in employing MPS to enhance security. Perhaps in some industries, employers would restrict authorized printing strictly to company-owned headquarters? They might encourage employees collaborating online to exchange digitized files rather than printed documents.
Using Employer Resources From Home
By selecting MPS, companies would help certain remote workers in some fields reduce some operating costs inherent in maintaining a home office. Today, many telecommuters rely upon their own printing systems. If employees needed to print out paper copies, they might conserve money with the assistance of a system-wide MPS provider. These firms often help their clients realize economies of scale through the bulk system-wide purchasing of printer supplies (such as paper or ink cartridges).
For example, in some sales fields, employers might purchase portable office copying systems and supplies for the use of designated staff members working remotely from home. Furnishing a company printer or copier to a valued employee could help offset costs associated with operating a home office in positions requiring printer usage to create flyers or other sales materials.
An Emerging Marketplace
As more enterprises use remote workers, protocols for home based MPS will possibly expand in the future. Today MPS services assist clients as varied as commercial enterprises, school districts, government agencies, and religious organizations in monitoring printer use and reducing duplicative printing. If more enterprises start relying upon remote workers, MPS may eventually assist a distance labor force in some form, too!
