In today’s fast-paced business environment, cost-saving strategies have become a top priority for enterprises. One area that many companies overlook when trying to cut costs is their print environment. Printing-related expenses can add up quickly, and without proper management, it can be challenging to keep them under control. This is where managed print service providers come into play. In this article, we will discuss cost-saving strategies with managed print services for enterprises.
What Are Managed Print Services?
Managed Print Services (MPS) are a set of services offered by third-party vendors to manage an organization’s printing infrastructure [1]. MPS providers help companies optimize their printing environment by managing and maintaining their printers, copiers, and other related devices. This allows enterprises to reduce costs, improve efficiency, and increase productivity.
Why Should Enterprises Consider Managed Print Service Providers?
The primary reason why enterprises should consider MPS is that it can help them save money. Printing-related expenses can be significant, especially for large organizations. MPS providers can help companies reduce printing costs by optimizing their printing environment. This includes reducing paper waste, optimizing printer usage, and implementing print policies to control costs.
Another reason why enterprises should consider MPS is that it can help them improve efficiency. MPS providers can help companies streamline their printing processes, reducing the time it takes to print documents. This can help increase productivity and reduce downtime.
Cost-Saving Strategies with Managed Print Services
Conduct a Print Assessment
The first step in implementing cost-saving strategies with MPS is to conduct a print assessment. This involves analyzing your printing environment to identify areas where you can reduce costs. An MPS provider can help you conduct a print assessment and provide recommendations for improving efficiency and reducing costs.
Optimize Printer Usage
One of the most significant expenses associated with printing is the cost of toner and ink cartridges. By optimizing printer usage, you can reduce the amount of ink and toner used, which can help reduce costs. This can be done by setting printers to print in draft mode, which uses less ink, and by printing double-sided whenever possible.
Implement Print Policies
Implementing print policies can help control printing costs by setting guidelines for printer usage. This includes limiting color printing, setting print quotas, and restricting access to certain printers. By implementing print policies, you can reduce the amount of unnecessary printing and control costs.
Reduce Paper Waste
Reducing paper waste is another cost-saving strategy that can be implemented with MPS. This includes implementing digital workflows, reducing the number of printed copies, and using recycled paper. By reducing paper waste, you can save money on paper costs and reduce your environmental footprint.
Monitor Print Usage
Monitoring print usage can help you identify areas where you can reduce costs. By analyzing print usage data, you can identify areas where printing is excessive or unnecessary. This can help you implement print policies and reduce costs.
Conclusion
Managed print services can be an effective way for enterprises to reduce printing-related expenses and improve efficiency. By conducting a print assessment, optimizing printer usage, implementing print policies, reducing paper waste, and monitoring print usage, companies can save money and increase productivity. If you are looking for ways to reduce costs and improve efficiency in your printing environment, consider managed print service providers.
Resources:
- https://www.gartner.com/en/information-technology/glossary/managed-print-services-mps
