11 Managed Print Services Benefits for SMB’s


Managed print services (MPS) benefits could be an untapped source of success for your business. One of the key benefits of Managed Print Services is cost savings. By outsourcing the management of your print environment to a Managed Print Service Provider, you can avoid the high cost of managing your own print infrastructure. Managed Print Service Providers have the expertise and resources to help you reduce your printing costs.

Most small to medium-sized businesses (SMBs) don’t have a centralised print function or IT department to manage their printers and multi-function devices (MFDs). This can lead to inefficiencies, waste and a lack of control over costs. Managed print services (MPS) can help SMBs take back control of their print environment and improve efficiency and productivity while reducing costs.

Here are 11 managed print services benefits that MPS can offer SMBs.

Learn about these 11 managed print services benefits that MPS can offer SMBs.

1. Improved Efficiency and Productivity

An MPS provider will conduct an assessment of your current print environment and make recommendations on how to improve efficiency and productivity. This could involve implementing advanced print features such as pull printing, which allows users to release jobs at any printer or MFD, rather than walking to their assigned device. This saves time and reduces wastage caused by unclaimed jobs being left at devices.

2. Reduced Costs

An MPS contract can help you save money in a number of ways. You’ll no longer need to purchase consumables such as toner cartridges separately as they’ll be included in the cost of the contract. You may also be able to take advantage of bulk buy discounts on devices and accessories. In addition, an MPS provider will usually offer service and support as part of the agreement, which can help you avoid costly downtime due to equipment issues.

3. Greater Control Over Costs

With an MPS contract, you’ll have a single point of contact for all your print-related needs, which makes it easier to track and manage to spend. You’ll also receive regular reports on your print usage, allowing you to identify any areas where costs could be reduced. For example, if you notice that colour printing is being used excessively, you could limit access to colour devices or implement rules to convert colour jobs to black and white automatically.

4. Improved Security

MPS contracts often include security features such as data encryption and authentication, which can help to protect your sensitive information from being accessed by unauthorised individuals. In addition, having a centralised print fleet can make it easier to deploy security updates and patches to all devices quickly and efficiently.

5. Enhanced Productivity

By outsourcing your print management to a specialist provider, you can free up time for your IT team to focus on other projects that add value to the business. In addition, MPS can help to optimise your print infrastructure and workflows to improve efficiency and productivity.

6. Cost Savings

Managed print services can help you to control and reduce your printing costs in a number of ways. For example, you could limit access to colour devices or implement rules to convert colour jobs to black and white automatically. In addition, MPS contracts often include volume-based discounts that can lead to significant savings over time.

7. Environmental Benefits

By reducing paper waste and improving the energy efficiency of your print fleet, MPS can help you to lower your carbon footprint and meet your corporate sustainability goals.

8. Streamlined Inventory Management

MPS providers can help you to streamline your inventory management process by maintaining a central inventory of all consumables and devices and automating the ordering and reordering of supplies. This can free up valuable time and resources that can be better spent on other tasks.

9. Remote Monitoring and Management

MPS contracts typically include remote monitoring and management of your print fleet, which can help to identify and fix problems quickly and efficiently. This can minimize downtime and disruptions, and help you to keep your business running smoothly.

10. Improved Security

MPS can help you to improve the security of your printing infrastructure by implementing features such as user authentication, document encryption, and access control. This can help to protect your confidential information and keep your business safe.

11. Reduced Environmental Impact

MPS can help you to reduce your environmental impact by reducing paper waste, minimizing energy consumption, and recycling used toner cartridges. This can help you to operate more sustainably and be more environmentally responsible.


MPS can offer a number of benefits to SMBs, including improved efficiency and productivity, reduced costs, and greater control over costs. An MPS contract can help you take back control of your print environment and achieve significant savings. To learn more about managed print services, contact us today.